Camp 4 Champs Policies & Procedures

Emergency Evacuation/Closure Procedure

Camp 4 Champs will make every effort to keep Camp 4 Champs camp or after school club open, but in exceptional circumstances, we may need to close at short notice.

Possible reasons for emergency closure include:

  • Serious weather conditions
  • Heating system failure
  • Burst water pipes
  • Fire or bomb scare/explosion
  • Death of a member of staff or child
  • Assault on a staff member or child
  • Serious accident or illness

In the event of an emergency, our primary concern will be to ensure that both children and staff are kept safe. If it is necessary to evacuate Camp 4 Champs, the following steps will be taken:

  • If appropriate the manager or head coach will contact the emergency services
  • All children will be escorted from the building to the assembly point using the nearest safe exit
  • No attempt will be made to collect personal belongings, or to re-enter the building after evacuation
  • A nominated member of staff will check the premises and will collect the register (including emergency contact details) providing that this does not put anyone at risk
  • Before leaving the building, the nominated person will close all accessible doors and windows, if it is safe to do so
  • The register will be taken, and all children and staff accounted for
  • If any person is missing from the register, the emergency services will be informed immediately
  • The manager or head coach will contact parents to collect their children
  • If the register is not available, the manager will use the emergency contacts list (which is kept off site) 
  • All children will be supervised until they are safely collected

If, after every attempt, a child’s parent or carer cannot be contacted, Camp 4 Champs manager or head coach will contact Helen Moreira (Essex) & Alison Read (Surrey)

If Camp 4 Champs has to close, even temporarily, or operate from alternative premises, as a result of the emergency, we will notify Ofsted

Ofsted’s address is: 

Piccadilly Gate
Store Street
M1 2WD
Telephone: 0300 123 1231


The policy will be reviewed a year after development and then every 12 months, or in the following circumstances:

  • Changes in legislation and/or government guidance
  • As a result of any other significant change or event.

(Last reviewed October 2021)

Date October 2021                                                                               To be reviewed October 2022